December 2025 Meetings, Compliance and Administration Past Paper Answers (Copy)

Description

CERTIFIED SECRETARIES (CS) INTERMEDIATE LEVEL
MEETINGS: COMPLIANCE AND ADMINISTRATION

WEDNESDAY: 3 December 2025. Morning Paper. Time Allowed: 3 hours.

This paper consists of five (5) questions. Answer ALL questions. Marks allocated to each question are shown at the end of the question. Do NOT write anything on this paper.
QUESTION ONE
(a) Describe FIVE ways of authenticating official documents. (5 marks)

(b) Public Benefit Organisations (PBOs) must meet all regulatory and statutory compliance requirements prior to obtaining formal registration and legal recognition.
With reference to the above statement, outline FIVE compliance requirements that must be fulfilled during the registration of a Public Benefit Organisation. (5 marks)

(c) Analyse FIVE mechanisms that may be applied to maintain order during meetings. (5 marks)
(d) Explain FIVE legal requirements that must be complied with when convening a meeting in a public place.
(5 marks)
(Total: 20 marks)

QUESTION TWO
(a) Identify SIX requirements that must be met for a hybrid members’ meeting to be considered valid. (6 marks)

(b) Describe THREE items that form part of the Order of Business in the House at a legislative meeting. (6 marks)

(c) A Certified Secretary intending to take up professional engagement with a new client must follow a structured clearance process.
With reference to the above statement, explain FOUR steps involved in this clearance process. (8 marks)
(Total: 20 marks)

QUESTION THREE
(a) In line with Governance Standards and Guidelines, the filing of annual returns is a critical obligation for organisations and companies.
Outline FOUR governance requirements that should be met regarding these filings. (4 marks)

(b) Shareholders who hold a particular class of shares may convene a class meeting to deal with matters affecting their specific rights.
Examine SIX roles of such meetings in the governance of a company. (6 marks)
(c) The inaugural board meeting of a newly established company plays a critical role in setting the foundation for effective governance.

With reference to the above statement, identify FIVE matters that are addressed during this board meeting.
(5 marks)
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Out of 2

(d) Shareholders for Jitihada Limited have convened an urgent extraordinary general meeting after a petition for liquidation of their company was filed by a creditor.
Explain FIVE grounds under which the court may order the liquidation of the company. (5 marks)
(Total: 20 marks)

QUESTION FOUR
(a) Organisations are increasingly moving from traditional statutory reporting towards Integrated Reporting (IR).
Required:
Explain FIVE benefits associated with this shift. (5 marks)

(b) An organisation’s compliance strategy emphasises the need for periodical fit and proper tests for directors.
With reference to the above statement, describe FIVE areas that the tests should cover to ensure directors remain compliant and suitable to hold office. (5 marks)

(c) Summarise FIVE ways in which a company could effectively manage unclaimed shares. (10 marks)
(Total: 20 marks)
QUESTION FIVE
(a) Kato Limited intends to publicly issue its shares early next year. Explain FIVE possible methods the company might use to achieve this objective. (5 marks)

(b) XYZ Limited declared dividends from its reserves in the last financial year.
Analyse FIVE conditions that the company must have met to qualify for distribution of dividends from reserves.
(5 marks)

(c) Discuss FIVE risks that organisations may face when conducting virtual meetings. (10 marks)
(Total: 20 marks)
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